So, you’re planning some travel and you need to let folks know you won’t be in the office. Whether your travel is for business or pleasure the best out of office message will let folks not only know you are gone but also dissuade them from contacting you. Here are a few of the best out of office message examples to help you do just that.
The best out of office message has a strong subject
The first thing people will see when they read your out of office message is the subject line. You need to make sure the subject line is attention grabbing so people will actually read your OOO message. Here are a few examples you can use:
***PLEASE READ I am out of the office ***
***URGEN I am not here ***
***THE LIGHTS ARE ON BUT NO ONE’S HOME***
*** RIGHT EMAIL ADDRESS WRONG TIME****
Out Of Office Message Examples
Now that folks have read your subject line and are actually going to pay attention to what you’ve written be sure to give them explicit details about what’s going on and what you want them to do.
Key information to include in your OOO message:
- How long you will be gone
- If you will be reachable
- Who to contact in your absence
- The best way to get you to respond
Here are a few OOO examples:
Out of office message example 1
I am out of the office, on vacation until <insert date>. I will have VERY limited access to email.
If you have something that just can’t wait, please contact <insert person, title and email>.
She will be able to find me if something is extremely urgent.
Otherwise, I’ll respond to email upon my return.
Out of office message example 2
I am out of the office and will not return until <insert date>. I’ll respond to emails upon my return. In the meantime if you need anything please contact:
Sally, firstname.lastname@example.org for all marketing issues
Jen, email@example.com for everything vendor management
Hal, firstname.lastname@example.org for anything accounting
If something is urgent and just can’t wait, please contact Jess, email@example.com . She knows how to find me for emergencies.
Out of office message example 3
I am out of the office until <insert date>. I’ll respond to emails upon my return. If something is extremely urgent, please put *URGENT* in the subject line and I’ll respond as soon as possible.
I’ll respond to all other emails upon my return.
Alright, now put that out of office message up and get out of the office. Do your best to trust the folks you left on your best out of office message, put the phone down, and make the most of your time away.
If you need some plane reading, check out this article on how to get ahead with out staying late for steps you can take to advance in your career with out spending even more time in the office.